Privacy Policy

Pass the Sift (“we”, “us”) gives feedback on job application statements. This policy explains what we collect, why, and the choices you have. It applies to passthesift.co.uk and the Pass the Sift app.

What we collect

• The text you submit: your statement and any job advert or person specification you paste or upload.
• The reports we generate for it: scores, criteria ratings and comments.
• Your account: your email address and name (if you give it). An account is needed to run checks.
• Payment information: handled by Stripe. We never see or store full card numbers.
• Basic technical data (log entries, errors) and a salted, shortened hash of your IP address, used only to limit free checks.

Statements often describe your work history and sometimes health, disability or other sensitive details. Please leave out anything the panel doesn't need and that you don't want processed, and avoid naming other people.

How we use it

• To check your statement and show you the report (the service you ask for).
• To run your account, process payments and provide support.
• To send service emails (sign-in links, receipts, a welcome note).
• To send occasional tips and news about Pass the Sift (UK “soft opt-in”: you created an account for our service). Every such email has an unsubscribe link, and you can opt out any time on your Account page or by emailing us.

Our lawful basis is performing the service you request (contract) and, for security, abuse limits and occasional product emails, our legitimate interests.

AI processing

Your statement and the criteria are sent to our AI provider, Anthropic, to generate the report. Under Anthropic's commercial terms this content is not used to train AI models, and we never use your text to train models either.

Retention and deletion

Statements and reports are deleted automatically 30 days after each check. You can delete a report earlier from its page, your whole account and all its content from the Account page, or ask us by email. Payment records are kept as required for tax and accounting.

Service providers

Hosting (Hetzner, Germany), database (MongoDB Atlas), AI processing (Anthropic), email (Resend), payments (Stripe, merchant of record), error monitoring (Sentry, which receives technical error details but not your text) and Cloudflare (network and security). Some process data outside the UK, including in the EU and the United States, under appropriate safeguards.

Analytics

We count page visits with Plausible, a privacy-friendly analytics tool we host ourselves. It uses no cookies, collects no personal information and does not track you across websites. It also counts a few anonymous steps (for example, a check started or a report viewed).

Cookies and local storage

We set only cookies the service needs: a sign-in cookie keeps you logged in, and pts_anon helps apply the free-check limit (90 days). Your draft is saved in your browser's local storage so you don't lose it; it doesn't leave your device until you run a check.

Your rights

You can ask for a copy of your data, correct it, have it deleted, or object to processing. Write to hi@passthesift.co.uk and we'll answer within one month. You can also complain to the Information Commissioner's Office (ico.org.uk).

Contact

Questions or requests: hi@passthesift.co.uk.